| Composition
and Structure of the Board
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| 1. |
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Size of the Board. The Board in recent years has had between 10 and 12 members.
This range permits diversity of perspectives and experience
without hindering effective discussion. However, the Board
is prepared to increase its membership if the Board deems
it advisable, for example to bring new or specialized skills
and talent to the Board.
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| 2. |
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Board
Membership Criteria. The Committee on Directors and Corporate
Governance is responsible for reviewing with the Board, on
an annual basis, the appropriate criteria for membership
to the Board. Generally, non-employee directors should be
persons of diverse backgrounds with broad experience in areas
important to the operation of the Company such as business,
science, finance/accounting, law, education or government
and should possess qualities reflecting integrity, independence,
wisdom, an inquiring mind, vision, a proven record of accomplishment
and ability to work with others.
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| 3. |
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Selection
of New Directors. The Committee on Directors and Corporate
Governance evaluates candidates and recommends them to the
Board. The full Board is responsible for selecting its members
and recommending them for election by the stockholders or
by a majority vote of the Board to fill vacancies. The invitation
to join the Board should be extended by the Chairman, on
behalf of the entire Board.
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| 4. |
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Unsuccessful
Incumbent Directors in Elections. An incumbent
director who fails to receive a majority of the votes cast
in an election that is not a Contested Election (as defined
in the Company's Bylaws) and who tenders his or her resignation
pursuant to the Company's Bylaws shall remain active and engaged
in Board activities while the Committee on Directors and Corporate
Governance and the Board decide whether to accept or reject
such resignation, or whether other action should be taken;
provided, however, it is expected that such incumbent director
shall not participate in any proceedings by the Committee on
Directors and Corporate Governance or the Board regarding whether
to accept or reject such director's resignation, or whether
to take other action with respect to such director. |
| 5. |
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Independent
Directors. The Board’s policy is that a
substantial majority of its members be independent directors.
Only independent directors may serve on the Audit Committee,
Compensation Committee and Committee on Directors and Corporate
Governance.
Consistent
with the New York Stock Exchange listing standards, to
be considered independent, the Board must determine that
a director does not have any direct or indirect material
relationship with the Company other than as a director.
The Board will review annually all commercial and charitable
relationships of directors. The Board has established the
following standards to assist it in determining director
independence. In each case below, the “Company” refers
to Bristol Myers Squibb Company and its direct and indirect
subsidiaries.
The
Board has adopted the following categorical standards for
determining which relationships will be considered immaterial:
a)
an immediate family member of the director is or
has been employed by the Company, provided that such family
member is not, and has not been for at least a period of
three years, an executive
officer of the Company;
b) more than three years has elapsed since: i) the director
was employed by the Company; ii) an immediate family member
of the director was employed by the Company as an executive officer
or iii)
an executive officer of the Company was on the board of
directors of a company that employed either the director or an immediate
family
member of the director as an executive officer;
c) the director, or an immediate family member of the director,
received $60,000 or less in any year in direct compensation
from the Company (other than director’s fees or compensation
that was deferred for prior service with the Company);
d) more than three years has elapsed since i) the director has
been a partner with or employed by the Company’s independent
auditor or ii) an immediate family member personally worked
on the Company’s audit as a partner or employee of the Company’s
independent auditor; and
e) the director has an immediate family member who is employed
by the independent auditor but who is not currently a partner
of the independent auditor, or employed by the auditor
in its audit, assurance,
or tax compliance (but not tax planning) practices;
f) the director of the Company, or an immediate family member
of a director, is a director, an executive officer or an
employee of another company that makes payment to, or receives
payment from, the
Company for property or services in an amount which, in
any single fiscal year, does not exceed the greater of
$1 million or 2% of such
other company ’s
consolidated gross revenues;
g) the director of the Company and/or an immediate family member
of the director directly or indirectly owns, in the aggregate,
10% equity interest or less in another company that makes
payment to, or
receives payment from, the Company for property or services;
and
h) the director of the Company is a director or an executive officer
of a charitable organization or non-profit organization, and the Company’s,
or the Bristol-Myers Squibb Foundation’s discretionary charitable
contributions to the organization, in aggregate, in any single fiscal
year within the preceding three years, do not exceed the greater of
$1 million or 2% of that organization ’s consolidated gross revenues;
For relationships that are not covered by the guidelines
in paragraphs (a) through (h) above, or that do not
satisfy those guidelines, but with respect to which
the Board has discretion to make an independence determination
under New York Stock Exchange listing standards, the
initial determination of whether the relationship is
material or not, and therefore whether the director
would be considered independent or not, shall be made
by the independent directors.
In
addition, members of certain Board committees, such as
the Audit Committee, are subject to heightened standards
of independence under various rules and regulations.
The
Company will not make any personal loans or extensions
of credit to directors or executive officers.
To
help maintain the independence of directors, all directors
are required to deal at arm’s length with the Company
and to disclose circumstances material to the director
that might be perceived as a conflict of interest. |
| 6. |
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Chairman and CEO. The Board has determined that the positions of Chairman and Chief Executive Officer should be held by the same person. The Board has determined that combining these positions serves the best interests of Bristol-Myers Squibb and its stockholders at this time. If circumstances change in the future, the Board may determine these positions should be separated. The Chairman and Chief Executive Officer is responsible for the general management of the affairs of the Company and shall perform all duties which may be required by law and such other duties as are properly required by the Board. The Chairman and Chief Executive Officer operates under the authorities delegated to him by the Board of Directors.
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7. |
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Lead Independent Director. At this time, the Board has determined there should a Lead Independent Director elected annually to preside over executive sessions of the Company’s independent directors, facilitate information flow and communication between the Directors and the Chairman, and to perform such other duties specified by the Board.
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| 8. |
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Directors
Who Change Their Present Job Responsibility. When
a director’s principal occupation or business association
changes substantially from the position he or she held
when originally invited to join the Board, the director
shall tender a letter of resignation to the Board. The
Committee on Director and Corporate Governance will evaluate
whether to accept the resignation based on whether the
individual continues to satisfy the Board’s membership
criteria in light of his or her new occupational status.
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| 9. |
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Other
Directorships. Although the Board does not have
a formal policy, independent directors are encouraged
to limit the number of other boards (excluding non-profit)
on which they serve. Independent directors are encouraged
to advise the Chair and the Committee on Director and
Corporate Governance in advance of accepting an invitation
to serve on another board. The Committee on Directors
and Corporate Governance and the full Board will take
into account the nature of and the time involved in a
director’s service on other boards in evaluating
the suitability of individual directors and making its
recommendations to stockholders.
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| 10. |
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Term
Limits. The Board’s policy is to not establish
term limits. While term limits could help ensure that there
are fresh ideas and viewpoints available to the Board,
they hold the disadvantage of losing the contribution of
directors who have a unique insight into the business of
the Company and its operations.
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| 11. |
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Board
Compensation. The Committee on Directors and Corporate
Governance is responsible for reviewing and recommending,
on an annual basis, the compensation for independent directors.
Company management reports to the Committee as to how the
Company’s director compensation practices compare
with those of other large public and peer group corporations.
Any change in Board compensation is made upon the recommendation
of the Committee on Directors and Corporate Governance,
and following discussion and concurrence by the full Board.
The Board believes that each director should have a personal
investment in the Company and has established certain stock
ownership guidelines for directors.
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12. |
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Stock
Ownership Requirement. All non-employee
directors must acquire a minimum of 5,000 shares and/or
units of Company stock within three years of joining
the Board and must maintain such ownership level while
serving as a director of the Company. Share units held
by a director under a deferral plan will be included
when calculating the director’s stock ownership
amount. If the minimum requirement has not been met,
a non-employee director is required to defer 25% of his
or her compensation into the Company’s stock fund
under the Company’s deferred compensation plan
for non-employee directors until such ownership requirement
is met. |
| 13. |
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Retirement
Age. The Board’s policy is that non-employee
directors and the Chief Executive Officer and any retired
Chief Executive Officer should retire as a director at
the Annual Meeting of Stockholders following his or her
72nd birthday. Any employee (other than the Chief Executive
Officer) must retire as a director on the effective date
of retirement as an employee. The full Board may make exceptions
to this policy for special circumstances. |
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14. |
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Executive
Sessions of Independent Directors. The independent directors of the Board will meet in Executive Session at least four times per year to discuss such topics as the independent directors determine, including evaluation of the performance of the Chief Executive Officer. The Lead Independent Director, and in his absence, the Chair of the Committee on Directors and Corporate Governance, shall preside over these sessions.
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| Board
Responsibilities
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| 1. |
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Duties
of Directors. The basic responsibility of the
directors is to exercise their business judgment to act
in the best interests of the Company and its stockholders.
In carrying out this responsibility, the Board also considers
the concerns of its other stakeholders and interested parties,
including its employees, customers, suppliers, partners,
local communities, and the public at large. The directors
rely on the honesty and integrity of the Company’s
officers, employees, and outside advisors in making Board
decisions. The directors are also responsible for acting
as advisors to the senior management team.
Directors
are expected to regularly attend Board meetings and meetings
of committees on which they serve. Directors should spend
the time needed and meet as frequently as necessary to
properly discharge their responsibilities. Directors are
expected to review meeting materials prior to Board and
committee meetings. Directors are encouraged to ask questions
and communicate concerns at any time.
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| 2. |
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Continuing
Director Education. The Committee on Directors
and Corporate Governance will make available orientation
programs for new directors and from time to time continuing
education programs for directors, when appropriate.
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| 3. |
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Evaluating
the Board's Performance. The Committee on Directors and
Corporate Governance is responsible for conducting an annual
evaluation of the performance of the Board for the purpose
of increasing the effectiveness of the Board. The Committee
shall report its conclusions to the Board. This evaluation
should be of the Board’s contribution as a whole and
specifically review areas in which the Board and/or management
believe improvement may be desirable.
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| 4. |
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Compliance,
Ethics and Conflicts of Interest. The Board
and its Committees are responsible for oversight of
the processes designed by senior management regarding
compliance, including the Company’s Code of Business
Conduct and Ethics for Directors, Code of Ethics of
Senior Financial Officers and Standards of Business
Conduct and Ethics. These Codes communicate the Company’s
commitment to the highest standards of moral and ethical
behavior in all of its business activities and its commitment
to compliance with all applicable laws and regulations.
Each of these Codes is available on the Company’s
website.
Any waiver of these Codes by directors and executive officers may be made only by the Board of Directors or a Board Committee and must be promptly disclosed to stockholders. Directors are expected to avoid any action, position or interest that conflicts with an interest of the Company. If any actual or potential conflict of interest arises for a director, the director shall promptly inform the Chairman and Chief Executive Officer and the Chair of the Committee on Directors and Corporate Governance. If a significant conflict exists and cannot be resolved, the director shall resign. All directors will recuse themselves from any discussion or decision affecting their personal, business or professional interests.
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Board
Meeting Procedures |
| 1. |
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Frequency
of Meetings. The Board has approximately 6 regularly
scheduled meetings per year. In addition, special meetings
may be called from time to time as determined by the needs
of the Company’s business.
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| 2. |
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Selection
of Agenda Items for Board Meetings. The Lead Independent Director will establish the agenda for Board meetings with input from the Chairman and Chief Executive Officer and Secretary. Any Board member, however, may recommend the inclusion of specific agenda items. The agenda will be distributed in advance of the meeting to each director.
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| 3. |
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Board
Materials Distributed in Advance. Information, data
and presentation materials that are important to the
Board’s understanding of the business will be
distributed in writing to the Board before the Board
meets. Management will make every attempt to ensure
that the materials being distributed are as concise
as possible while giving directors sufficient information
to make informed decisions. The Board acknowledges that,
under certain circumstances, written materials may be
unavailable to directors in advance of a meeting, and
that certain items to be discussed at the Board meetings
are of an extremely sensitive nature such that the distribution
of materials on these matters prior to the Board meeting
may not be appropriate.
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| Involvement
of Senior Management
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| 1. |
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Attendance
of Non-Directors at Board Meetings. The Board welcomes the attendance at Board meetings of non-Board members who are present for the purpose of making presentations, responding to questions by the directors or providing counsel on specific matters within their area of expertise. Should the Chairman and Chief Executive Officer or Lead Independent Director want to add additional people as attendees on a regular basis, it is expected that this suggestion would be made to the Board for its concurrence.
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| 2. |
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Board
Access to Management and Outside Advisors. Board
members have complete access to the Company’s
management and outside advisors. Board member contact
with such individuals shall be handled in a manner that
would not be disruptive to the business operation of
the Company. Any such contact that is in writing should
be copied to the Chairman and Chief Executive Officer,
as appropriate.
Furthermore,
the Board encourages management to bring executives into
Board meetings who: (a) can provide additional insight
into the items being discussed because of personal involvement
in these areas, and/or (b) are executives with future potential
that the senior management believes should be given exposure
to the Board.
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Committee
Matters |
| 1. |
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Number,
Structure and Independence of Committees. The Board
currently has four committees: Audit, Compensation and
Management Development, Directors and Corporate Governance and Science and Technology. From time
to time, the Board may want to form a new committee
or disband a current committee
depending upon the circumstances. The Committee on Directors
and Corporate Governance is responsible for evaluating
and recommending to the Board the responsibilities of
the Board committees, including the structure, operations
and the authority to delegate subcommittees.
Each
of the Audit Committee, Compensation and Management Development
Committee and Committee on Directors and Corporate Governance
shall be comprised solely of independent directors, as
that term is defined in the listing standards of the New
York Stock Exchange. Each of these committees shall adopt
a charter outlining the responsibilities of such committee.
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| 2. |
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Assignment
of Committee Members. The Committee on Directors and
Corporate Governance is responsible, after consultation with
the Chairman of the Board and with consideration of the desires
of individual Board members, for the assignment of Board
members to various committees, including evaluating and selecting
Board committee chairpersons. Consideration should be given
to rotating committee members periodically at about a five
year interval, but the Board does not have a firm policy
mandating rotation of committee assignments since there may
be reasons to maintain an individual director’s committee
membership for a longer period.
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| 3. |
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Frequency
and Length of Committee Meetings. The committee chair,
in consultation with committee members, will determine the
frequency and length of the meetings of the committee. The
committee chair will report the highlights of their meetings
to the full Board following each meeting.
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| 4. |
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Committee
Agendas. The committee chair, in consultation with the
appropriate members of the committee and management, will
develop the committee’s agenda. Any director, however,
may recommend the inclusion of a specific agenda item for
any committee meeting, regardless of whether the director
is a member of such committee.
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| Leadership
Development
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| 1. |
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Annual
Evaluation of the Chief Executive Officer. The independent
directors perform an annual evaluation of the Chief
Executive Officer. The evaluation should be based on
objective criteria including performance of the business,
accomplishment of long-term strategic objectives and
development of management succession. The evaluation
will be used by the Compensation and Management Development
Committee in the course of its deliberations when considering
the compensation of the Chief Executive Officer.
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2. |
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Approving
CEO Compensation. The Compensation
and Management Development Committee is responsible for
evaluating annually the Chief Executive Officer’s
performance against the approved performance goals and
objectives. The Compensation and Management Development
Committee recommends to the other independent members
of the Board of Directors for approval the Chief Executive
Officer’s compensation levels based on this evaluation.
The Chief Executive Officer’s compensation must
be approved by at least three-fourths of all the independent
directors of the Board.
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| 3. |
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Succession
Planning. The Chief Executive Officer should provide
to the Board an annual report on succession planning. There
should also be available, on a continuing basis, the Chief
Executive Officer’s recommendation as a successor should
he/she be unexpectedly disabled. This topic should be addressed
regularly in Executive Session.
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| 4. |
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Management Development. The Chief Executive Officer
should provide to the Board, on an annual basis, an assessment
of persons considered potential successors to certain senior
management positions, including a review of any management
programs recommended for such individuals.
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| Periodic
Review |
| 1. |
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The
Committee on Directors and Corporate Governance is responsible
for annually reviewing these principles, as well as considering
other corporate governance principles that may, from time
to time, merit consideration by the Board. |