Bristol-Myers Squibb: FAQs
 
Independent Medical Education FAQs
Click here to view FAQs for The Physician Payment Sunshine Act related to Independent Medical Education.
New Grant Application System

Are there specific System Requirements for using the CyberGrants System?
Where can I obtain training materials for using the CyberGrants System?
I am a first time user, how do I create a new account?
How do I change my password?
If I have forgotten my password, how do I change it?
Can I submit separate grant applications on behalf of different organizations?
Why do I not see a link to “Start New Application” on my Welcome Page?
Where can I find out about the status of my grant proposal after submission?
How can I associate myself with an organization?
What if I search for an organization and cannot find it?
Do I have to save every page as I complete the application?
How much information (number of characters) can I provide in the application paragraph text fields?
Where is the program cost form located?
I have a global program that takes place outside the US. Can the budget be submitted in Euros or other currencies?
Where do I upload my organization’s certificate of accreditation?
I am getting an error on my page; who do I contact?
Who may I contact for Independent Medical Education related questions?

Eligibility

What are the requirements for an organization to receive a medical or science education grant from Bristol-Myers Squibb?
Can one organization receive multiple grants?
Do you award grants to individuals?
Can I submit a request for a topic that is not listed, but is of high medical value?
Does my organization have to be an accredited continuing medical education provider to receive a grant?
My medical education agency employees engage in both independent medical education and promotional services to Bristol-Myers Squibb. Can I continue to provide both services to Bristol-Myers Squibb?

Terms and Conditions/Educational Grant Agreement

How does this differ from the current educational grant agreements?
What if I do not agree with the Terms and Conditions? Can I change them?
What if I do not agree with the language of the agreement? Can I change it?
How do you know that an organization has read and agreed to the Terms and Conditions?
What do I do if changes need to be made to my approved grant request?
What are the types of changes that require a Program Scope Change Request Form to be completed?
How do I know if my scope change request has been approved or denied?

New Request for Proposal (RFP) Model

What are the changes?
Why did this change occur?
What is the difference between Category 1 RFPs and Category 2 RFPs?
If my program is an institutional grand round series and the grant budget is greater than $10,000 which category should be used?
Are there changes in the current educational grant agreement (LOA)?
Which therapeutic areas will this new model affect?
What are the submission timelines?
When should I expect to be notified about the decision of my grant application under this new model?
How long will it take to review an RFP grant application?
If my grant proposal is denied , when can I submit another grant application under this new model?
My education program is projected to start in 4 weeks, is this enough time to submit a grant application under this new RFP process?
Where can I find Bristol-Myers Squibb RFP postings that are open for grant submissions?

Request for Proposal Process

Are there any changes to the Grant Application?
What are RFP codes?
How will I know which RFP code to select?
Why can't I find the RFP code for the RFP that I am applying for on the application?
Can I submit more than one grant request for the same annual meeting?
Whom may I contact for more information?

Application and Submission Information

Where do I forward my proposal?
Can I get a copy of the application form?
Do I have to complete the application in one online session?
How do I return to an incomplete application that I saved, but have not yet submitted?
If I want to mail a copy of my request for review, to whom do I address it?
Where do I submit an application for Metabolic-related grant?

Application Procedure

May I send the application directly to a Bristol-Myers Squibb representative or another contact at Bristol-Myers Squibb?
If our grant request is approved, may we use the Bristol-Myers Squibb logo to list Bristol-Myers Squibb as a sponsor for our program?
Why didn't I receive the e-mail notification from Bristol-Myers Squibb?
I received notification that my grant request had been approved, but I have not received a check. When should I expect payment and whom should I contact if I have not received it?
What items can I submit for medical education funding from Bristol-Myers Squibb?
I have monies left over after the completion of my original program. What needs to be done with them? May I apply these funds to another program?
Is a Budget reconciliation required if all the grant funds were spent exactly as stated in the application?
I am receiving e-mail reminders to submit a final project budget reconciliation, but the program has not yet ended. What do I do?

New Grant Application System

Are there specific System Requirements for using the CyberGrants System?
The recommended system requirements for best viewing/functioning of the site are: Windows Operating System with a resolution of 800x600 (or higher).

Check spam filters, as correspondence will primarily be via e-mail; if this is enabled you may not receive important information from Bristol-Myers Squibb relative to your application.

Where can I obtain training materials for using the CyberGrants System?
Click here to access the training deck for using CyberGrants system.

I am a first time user, how do I create a new account?
If you are a first time user to the system and wish to submit an application, click on the “Grant System Login” button for your submission for a Category 1 RFP or Category 2 RFP. This will take you to the Application login page. Click on the link that says, “Click here to create your password” This will bring you to the registration online form.

How do I change my password?
If you know your current password, please log in and go to your profile. Edit Profile is located on the upper right of the screen. Click on that link and you will be able to change your password.

If I have forgotten my password, how do I change it?
On the log in screen, click the Forgot my password link. You will be requested to provide your email address and then click submit. Instructions for resetting your password will be emailed to you from the system. If you do not receive an email within 20 minutes of your request, please click "Need Support" for assistance.

Can I submit separate grant applications on behalf of different organizations?
Yes. A grant applicant may submit applications for more than one organization. When you start the application, you will be prompted to choose the organization that is making the grant request.

Why do I not see a link to “Start New Application” on my Welcome Page?
The “Start New Application” link will only be available if the RFP grant cycle is currently open.

Where can I find out about the status of my grant proposal after submission?
The status of your grant can be found on your Welcome / Applicant Account page once you log in to the system.

How can I associate myself with an organization?
On the Welcome / Applicant Account page, there is a link at the top that you can click (“Click here to add a new organization to your account”). From there, complete the requested organizational information. The new organization will be then be added to your Welcome / Applicant Account page.

What if I search for an organization and cannot find it?
If you cannot find the organization you are looking for, you may add it by creating a new organization.

Do I have to save every page as I complete the application?
No, once you move to a new section of the application, all of the information you previously entered is automatically saved.

How much information (number of characters) can I provide in the application paragraph text fields?
Paragraph fields have a 2000 character maximum. As you type, the number will count down accordingly. Note: In Google Chrome and Mozilla Firefox browsers, there is an option to drag the corner to expand the box (not supported by Internet Explorer).

Where is the program cost form located?
We have eliminated the requirement to upload a separate program cost form. You will be asked to insert information about the project budget directly into the application fields.

I have a global program that takes place outside the US. Can the budget be submitted in Euros or other currencies?
No. All budget amounts must be submitted in US dollars.

Where do I upload my organization’s certificate of accreditation?
We have eliminated the requirement to upload your certificate of accreditation. Instead, you will be asked to provide the date of expiration of the certificate of accreditation.

I am getting an error on my page; who do I contact?
A link appears at the bottom of the login page and at the bottom of every page of the application that says” Need Help”? That link provides a form that allows you to describe your technical issue or ask your question. Click on the “Submit Support Request” button and a reply will be sent to you within 24 hours.

Who may I contact for Independent Medical Education related questions?
For general questions for the IME department, please email mededadministration@bms.com Alternately, you can reach out to a grant administrator at 800-831-9008 from 8:00 am to 4 pm EST.

Eligibility

What are the requirements for an organization to receive a medical or science education grant from Bristol-Myers Squibb?
Please review the information on our website concerning our programs and application types to find out if your organization is eligible to receive a grant.

Can one organization receive multiple grants?
Yes. Grant requests for different educational activities are reviewed independently. Please note that all Bristol-Myers Squibb-sponsored programming must be primarily dedicated to promoting objective and balanced scientific education related to disease state or treatment options and not targeted to a specific Bristol-Myers Squibb product or other pharmaceutical product.

Do you award grants to individuals?
No. Grants are only provided to eligible organizations.

Can I submit a request for a topic that is not listed, but is of high medical value?
Yes. In general, Bristol-Myers Squibb prioritizes requests falling within our therapeutic areas of interest.

Does my organization have to be an accredited continuing medical education provider to receive a grant?
No. Bristol-Myers Squibb will consider grant requests for both accredited and non-accredited continuing medical education. For an accredited program, the requesting organization must be the accrediting as well as the payee organization. For a non- accredited program, the requesting organization must be the payee organization.

My medical education agency employees engage in both independent medical education and promotional services to Bristol-Myers Squibb. Can I continue to provide both services to Bristol-Myers Squibb?
No. Requesters of unrestricted educational grants from Bristol-Myers Squibb must certify that they have not been involved in any activities related to the promotion of any Bristol-Myers Squibb products and that they do not have confidential information relevant to Bristol-Myers Squibb promotional activities which remains subject to a non-disclosure agreement with Bristol-Myers Squibb. In these instances, a firewall certification may need to be obtained from Bristol-Myers Squibb.

Furthermore, agencies should be aware of the Accreditation Council for Continuing Medical Education (ACCME) requirement that entities providing independent medical education must be separated, at an entity level, from entities that provide promotion-related services. The ACCME requirement took effect in August 2009.



Terms and Conditions/Educational Grant Agreement

How does this differ from the current educational grant agreements?
Our terms and conditions are non-negotiable. By submitting a grant request to Bristol-Myers Squibb, the applicant represents and warrants that they have read, and agree to abide by, the terms and conditions.

Upon notification to the applicant of the approval of a grant request, an Educational Grant Agreement will be sent via e-mail.

Please note that funding is not guaranteed until the applicant has received a copy of the Educational Grant Agreement signed by both the applicant and Bristol-Myers Squibb.

What if I do not agree with the Terms and Conditions? Can I change them?
No.

What if I do not agree with the language of the agreement? Can I change it?
You may propose a change to the Educational Grant Agreement. Such changes will then be reviewed by Bristol-Myers Squibb. Please remember that funding is not guaranteed until the applicant has received a copy of the Educational Grant Agreement signed by both the applicant and Bristol-Myers Squibb.

How do you know that an organization has read and agreed to the Terms and Conditions?
By submitting a grant application to Bristol-Myers Squibb, the applicant represents and warrants that an authorized representative has read and agreed to the terms and conditions.

In addition, the Educational Grant Agreement incorporates, by reference, the terms and conditions. Execution of the Educational Grant Agreement is acceptance of the terms and conditions.

What do I do if changes need to be made to my approved grant request?

Changes to elements of a Grant Request post-approval require review and approval prior to implementation of scope change(s) and program initiation. Per the Educational Grant Agreement (LOA), the Grantee must notify the Grantor in writing of any change to the approved grant request no less than 30-days prior to program initiation by submitting a request to change the scope. This request can be submitted through your portal page using the link “If you need to change the scope of your original application, please click here” under IME-Submitted Applications. Once this request is received, you will be asked to complete any updates to the scope of the program and revised project budget (in instances where expenses are impacted by the change in scope) .

What are the types of changes that require a Program Scope Change Request Form to be completed?

Changes to grant proposal elements requiring review include, but are not limited to, the following:

  • Grant support
    • Reduced number of intended supporters. In particular, conversion from multi-support to single support, reduced level of secured funding or insufficient funding to deliver original proposal.
    • Excess funding, including grant support and any attendee registration fees
  • Program or activity location
  • Change in educational partner or accredited provider
  • Number of proposed activities
  • Continuing education certification
  • Learning Objectives
  • Outcomes analysis

How do I know if my scope change request has been approved or denied?

Final decisions regarding scope change requests will be communicated to the requestor by the Bristol-Myers Squibb Independent Medical Education Department.



New Request for Proposal (RFP) Model

What are the changes?

Effective January 2013, Bristol-Myers Squibb will fund Independent Medical Education (IME) grants exclusively through an RFP process. The previous model of posting submission timelines during the year for grant proposals > $10,000 and the rolling submission for grants ≤ $10,000 will no longer be utilized. Any grant proposal received outside of the posted RFP submission timelines will be rejected without review. This change will streamline the grant review process to ensure efficiencies and improve communication regarding the Bristol-Myers Squibb areas of funding interest to meet unmet educational needs.

Why did this change occur?

This change was made to streamline the grant review process to ensure efficiencies and improve communication regarding the Bristol-Myers Squibb areas of funding interest to meet unmet educational needs.

What is the difference between Category 1 RFPs and Category 2 RFPs?

The definitions of the two categories are as follows:

Category 1 RFP

— Regularly scheduled activities offered by Professional Societies, including the Society's Annual Meeting, other regularly scheduled Society-sponsored meetings, Professional Society's regularly scheduled special interest conferences, Professional Society sponsored regional series, etc.

— Regularly scheduled annual conferences of a National or International nature organized by Medical Education Providers or Special Interest Independent Organizations. These conferences usually run over two or more days, are multi-supported and feature a faculty of International standing.

— Single-day or half-day Regional Conferences

— Institutional Grand Rounds organized by Medical Centers, Academic Institutions or Community Health Centers with a grant budget of $10,000 or less.

Category 2 RFP

— Original initiatives comprised of one or more activities. These include programs submitted by Accredited Medical Education organizations or Accrediting bodies acting on behalf of unaccredited Medical Education Companies. It is strongly suggested, but not required, that regardless of accreditation status, Medical Education Companies partner with an Academic Institution. When Academic Institutions apply for support, it is required that they disclose any logistics partner(s) involved in the project.

Click here for examples of Category 2 RFPs

If my program is an institutional grand round series and the grant budget is greater than $10,000 which category should be used?

Category 1

Are there changes in the current educational grant agreement (LOA)?

No

Which therapeutic areas will this new model affect?

The new RFP Model will affect all areas of funding interest. Refer to the Bristol-Myers Squibb website site for a list of therapeutic areas.

What are the submission timelines?

Category 1 RFP will be posted four times each calendar year. Refer to the Bristol-Myers Squibb website under "Important Information" for specific timelines. Please note the proposed activity may be initiated at any time during the 12 months following approval.

Category 2 RFP postings will occur throughout the year based on the unmet educational needs in each therapeutic area of interest and available funding. Refer to the Bristol-Myers Squibb website periodically for updated information.

When should I expect to be notified about the decision of my grant application under this new model?

For Category 1 and 2 RFPs, the grant applicant will be notified no later than eight weeks after the RFP submission deadline.

How long will it take to review an RFP grant application?

Both categories will take up to eight weeks for full review of the applications.

If my grant proposal is denied , when can I submit another grant application under this new model?

If a grant application has been denied after being reviewed by Bristol-Myers Squibb, you cannot resubmit the same application in that calendar year. If the grant application is submitted outside of the posting window and is rejected without being reviewed, you can submit during a future open window for Category 1 or Category 2 RFPs.

My education program is projected to start in 4 weeks, is this enough time to submit a grant application under this new RFP process?

No. All applicants must submit their grant application(s) at least 8 weeks prior to the start of the education program.

Where can I find Bristol-Myers Squibb RFP postings that are open for grant submissions?

RFP postings can be located as follows:

Category 1 and Category 2 RFPs

— Bristol-Myers Squibb Medical Education (website here)

Category 2 RFPs

In addition to the Medical Education website, RFPs will be posted on two additional websites

— The Alliance for Continuing Education in the Health Professions (website here)

— The Society for Academic Continuing Medical Education (website here)



Request for Proposal Process

Are there any changes to the Grant Application?

Yes. In an effort to simplify the application submission process, a separate program cost form is no longer required. Fields have been incorporated directly into the online application for the project budget. In addition, you will now be requested to upload the full grant proposal in one PDF document, eliminating the need to upload multiple documents.

What are RFP codes?

RFP codes are specific identifiers on the application that include the RFP category and therapeutic area for an RFP posting. The RFP code will be chosen from a drop-down menu on the application that is available during the timeframe of the RFP posting. Your choice must match the unique identifier indicated on the posted RFP or this will delay your application process.

How will I know which RFP code to select?

All Requests for Proposals will indicate a unique RFP code when posted on the website. While applying, you must select the RFP code in the online application that aligns with the RFP for which you are applying.

Why can't I find the RFP code for the RFP that I am applying for on the application?

If the RFP code is not available in the application, this is an indication that the submission timeframe for that particular RFP is over and submissions are no longer being accepted.

Can I submit more than one grant request for the same annual meeting?

Only one grant request per therapeutic area will be accepted per annual meeting. Do not submit multiple requests for the same annual meeting, as they will be declined and you will be asked to resubmit one request.

Whom may I contact for more information?

For any other questions not covered in the FAQs, please email your question to mededadministration@bms.com. You may also reach a grant administrator at 800-831-9008 from 8 a.m. to 4 p.m. EST.



Application and Submission Information

What are the ideal System Requirements for interfacing with the Bristol-Myers Squibb grants website and application?
The recommended system requirements for best viewing/functioning of the site are:
Windows Operating System with a resolution of 800x600 (or higher).

Microsoft Internet Explorer Browser with Javascript and Pop-ups enabled for this site in the browser settings.

Check spam filters, as correspondence will primarily be via e-mail, and if this is enabled you may not receive important information from Bristol-Myers Squibb relative to your application<</p>

Where do I forward my proposal?
Applications are only accepted through the online grant request portal.

Can I get a copy of the application form?
When you are in the actual application, you can print a copy by clicking File>Print. Otherwise, there is no paper copy of the application available. The entire process is online.

Do I have to complete the application in one online session?
No, you can work on your application in more than one session. Please save what you have completed and you will be able to return to that application at another time.

How do I return to an incomplete application that I saved, but have not yet submitted?
When you log in, all incomplete applications will appear on your welcome page. Click “continue” next to the project title to access the incomplete application. Please note, once an application has been submitted, you will not be able to make additional changes.

Where can I find out about the status of my grant proposal after submission?
The status of your grant can be found on your Welcome / Applicant portal page once you log in to the system.

If I want to mail a copy of my request for review, to whom do I address it?
Please do not mail any grant requests, as we will not be able to accept them. Only online requests will be considered.

Where do I submit an application for Metabolic-related grant?
Recently, Bristol-Myers Squibb divested ownership of its Metabolic interests, and those interests were acquired by AstraZeneca. As a result, Bristol-Myers Squibb will no longer be accepting new Metabolic-related medical education grant applications. If you are interested in applying for a grant in this area, you may consider contacting the AstraZeneca Medical Education Grants Office:

Phone: 1- 877-294-7268
Email: grants@astrazeneca.com
Website: www.astrazenecagrants.com



Application Procedure:

May I send the application directly to a Bristol-Myers Squibb representative or another contact at Bristol-Myers Squibb?
No. Applications are only accepted online. Inappropriate involvement with a representative from Bristol-Myers Squibb sales or marketing will lead to the rejection of your application.

If our grant request is approved, may we use the Bristol-Myers Squibb logo to list Bristol-Myers Squibb as a sponsor for our program?
The ACCME has modified its requirements to prohibit the inclusion of ACCME-defined commercial interest logos in educational materials and disclosure of commercial support. To acknowledge our support on materials associated with your program, please use the statement: "Supported through an educational grant from Bristol-Myers Squibb."

Why didn't I receive the e-mail notification from Bristol-Myers Squibb?
It is possible that the e-mail was mistakenly filtered by your company's or provider's SPAM filter. Please check to ensure that this is not the case.

Also, any correspondence that is sent out is directed to the e-mail address of the contact person that was provided in the application. If you were not listed as the contact person, you will not be receiving any correspondence from Bristol-Myers Squibb in regard to the application.

I received notification that my grant request had been approved, but I have not received a check. When should I expect payment and whom should I contact if I have not received it?
If your grant request is approved, you should receive payment within three weeks after the full execution of the grant agreement. If you have not received payment after this time, please contact your grant administrator.

What items can I submit for medical education funding from Bristol-Myers Squibb?
The grant request must include a realistic and comprehensive budget for all the activities included in the program for which you seek support.

Grants may be issued to support only the costs associated with the development, delivery or evaluation of the educational program, resources or materials.

Grant funding does not cover:
a. Travel, lodging or personal expenses for attendees.
b. Compensation for attendees.
c. Lavish venues.
d. Other costs that are neither reasonable nor customary.
e. BMS funding may not be used towards any food and/or beverages offered at an activity with less than 100 attendees. For activities with more than 100 attendees, funding may be used for buffet meals only.

I have monies left over after the completion of my original program. What needs to be done with them? May I apply these funds to another program?
No. The funds provided are to be used for the specific program to which the applicant was awarded monies. Unexpended funds cannot be applied to another program. Please return any unexpended funds back to Bristol-Myers Squibb, to the attention of your grant administrator.

Is a Budget reconciliation required if all the grant funds were spent exactly as stated in the application?
Yes, reconciliation is required for all grants in the amount of 50K and above. You will be asked to provide an update with actual costs within 90 days for live activities; for internet and enduring, within 90 days of the program launch date.

I am receiving e-mail reminders to submit a final project budgetreconciliation, but the program has not yet ended. What do I do?
Project Budget reconciliations are triggered by the program end date listed in the grant application and are to be completed within 90 days after the end date. If the program end date noted in your application has changed, please contact your grant administrator. Reconciliation reminders will be sent based upon the end date provided in the application.

Last updated July 2014

 
 
 
 


You are leaving BMS.com to go to the Amylin Job Search and application tool. IMPORTANT TO NOTE: This may require a separate login and password than what is used for the Bristol-Myers Squibb search and application process.