Bristol-Myers Squibb: Important Information
Important Information

Effective April 1, 2015, the Terms & Conditions for Medical Education grants are being updated. Please click here to view the updated Terms & Conditions.

Effective January 5, 2015, the budget information for all grant requests must be entered on the program budget template and uploaded to the grant application request. The template can be accessed on the grant application portal under Project Budget tab.

Bristol-Myers Squibb has moved to a new Independent Medical Education Grants Management System (CyberGrants) effective Wednesday, July 2, 2014. The new system will enable you to more easily track the status of your requests and communicate with BMS through a secure portal for requests for additional information about your applications, contracting, outcomes and eventually, Sunshine Act reporting.

What you should do to make the transition smooth:

  1. Click here to access the training materials that provide information on how the new system works.
  2. Create an applicant account and password for the new system. (You don’t need to do this until you are ready to submit a new request, but the system will be open for you to familiarize yourself with our new application system.)
At this point, no further action is required on your part for any existing requests that you have submitted through our old request system with regard to this transition. If any additional information is required, you will be informed through an email.

Recently, Bristol-Myers Squibb divested ownership of its Metabolic interests, and those interests were acquired by AstraZeneca. As a result, Bristol-Myers Squibb will no longer be accepting new Metabolic-related medical education grant applications. If you are interested in applying for a grant in this area, you may consider contacting the AstraZeneca Medical Education Grants Office:

Phone: 1- 877-294-7268

Effective January 7, 2013, Bristol-Myers Squibb will fund Independent Medical Education (IME) grants exclusively through a Request for Proposal (RFP) process. The previous model of posting submission timelines during the year for grant proposals > $10,000 and the rolling submission for grants ≤ $10,000 will no longer be utilized. Any grant proposal received outside of the posted RFP submission timelines will be rejected without review. We believe this change will streamline the grant review process to ensure efficiencies and improve communication regarding BMS areas of funding interest to meet unmet educational needs. Additional information will be communicated in the near future.

There will be two different categories of RFPs as outlined below.

Category 1 RFPs
  • Regularly scheduled activities offered by Professional Societies, including the Society’s Annual Meeting, other regularly scheduled Society-sponsored meetings, Professional Society’s regularly scheduled special interest conferences, Professional Society sponsored regional series, etc.
  • Regularly scheduled annual conferences of a National or International nature organized by Medical Education Providers or Special Interest Independent Organizations. These conferences usually run over two or more days, are multi-supported and feature a faculty of International standing.
  • Single-day or half-day Regional Conferences
  • Institutional Grand Rounds organized by Medical Centers, Academic Institutions or Community Health Centers requesting $10,000 or less.
2015 Timelines for RFP Category 1 Submissions

Bristol-Myers Squibb will accept independent medical education grant submissions for Category 1 RFPs based on the timelines below.
RFP Posting Timeframe* Activity Start Date Grant Decision
Jan 5 – Jan 23 Submissions must be made a minimum of 8 weeks before the program Start Date. The proposed activity may be initiated during the 12 months following approval. Organizations with proposal(s) that are approved will be notified no later than 8 weeks following the RFP grant submission deadline.
Apr 1 – Apr 21
Jul 1 – Jul 21
Oct 1 – Oct 21

*Note: No Category 1 grant submissions will be accepted outside of the RFP posting timeframes. Any proposals received outside of the timeframes will be rejected without review.
Only one request will be accepted per annual meeting. Do not submit multiple requests as they will be declined and you will be asked to resubmit one request.

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Category 2 RFPs
  • Original initiatives comprised of one or more activities. These include programs submitted by Accredited Medical Education organizations or Accrediting bodies acting on behalf of unaccredited Medical Education Companies. It is strongly suggested, but not required, that regardless of accreditation status, Medical Education Companies partner with an Academic Institution. When Academic Institutions apply for support, it is required that they disclose any logistics partner(s) involved in the project.
  • Typical original initiatives include, but are not limited to, one or more of the following types of activities:
    • Satellite Symposia
    • Regional or National Meeting Series
    • Internet Activities. These may include a variety of formats, including live round tables, webinar and archived activities from live meetings, case studies, interactive case-based learning, web-based patient case simulations, enduring web-based publications, point-of-care activities, etc.
    • Enduring – Print/Journal Supplements
    • Performance Improvement Projects
Category 2 RFPs will be posted for a period of 4 to 6 weeks on the Bristol-Myers Squibb website as needed for each therapeutic area of interest. The result of the review will be communicated within 8 weeks following the RFP submission deadline. The number of RFPs posted in each therapeutic area will vary throughout the year, depending on factors specific to that therapeutic area, including budget.

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