Executive Associate II

Administrative Services

icon-location-marker Princeton - NJ - US
Posted 16 days ago Full_time R1522292

Bristol-Myers Squibb is a global Biopharma company committed to a single mission: to discover, develop, and deliver innovative medicines focused on helping millions of patients around the world in disease areas such as oncology, cardiovascular, immunoscience and fibrosis.

 

Join us and make a difference.  We hire the best people and provide them with a work environment that places a premium on diversity, integrity, collaboration and personal development. Through a culture of inclusion, we create a better, more productive work environment. We believe that the diverse experiences and perspectives of all our employees help to drive innovation and transformative business results.

Summary
The Executive Associate position provides administrative support to the Vice President, Global Clinical Trial Strategy & Operations, Non-Registrational Data Generation & Investigator Sponsored Research.  The Executive Associate will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment.

Responsibilities

Demonstrate strong interpersonal skills and diplomacy in all levels of management.

Work with minimal supervision, have strong initiative and follow-up with focus on details

Phone and calendar management as well as timely scheduling to ensure meetings are prioritized and occur within appropriate timelines.

Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services.

Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses.

Ensure manager’s preparedness for meetings (e.g., assemble meeting materials, assist with PowerPoint presentations, & pre-reads)

Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.

Proactive management of high profile internal & external events.

Qualifications

High School degree, some college or degree desirable.

8 years administrative or comparable experience; prior BMS and Executive Associate Experience preferred.

Proficient with Microsoft Suite (Outlook, Word, Excel, Power Point). Knowledge of BMS Systems and Processes strongly preferred.

Concur Travel and T&E, Ariba/SAP, Sharepoint, eSetup, Workday, Room Scheduler experience strongly desired.

Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources.

Maintains a positive attitude, a high level of productivity, and is adaptable to change.

Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.

Ability to multi-task and adapt quickly to competing priorities while remaining focused.

Ability to work effectively under pressure to meet deadlines.

Exhibits a positive work attitude, and high productivity.

Proven track record of collaboration with other administrative assistants in order to ensure business needs/goals are met.

Bristol-Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees the resources to pursue their goals, both at work and in their personal lives.