Provides business support to the global R&D Logistics function and CSO Moreton.
Scope of responsibilities includes vendor order management, budget tracking, financial data analysis and reporting, business metrics development and reporting, ownership of a range of business tools supporting global logistics operations. The role liaises with a wide variety of functions and levels within and outside BMS to provide business support for the function.
Role Description
Key Responsibilities:
- Web page owner for R&D logistics; develops and promotes communication tools to drive business efficiencies.
- Acts as system Administrator for R&D Logistics training assignments and role-based curricula.
- Acts as system Administrator for R&D Logistics procedural document management
- Maintains a range of business metrics and tracking tools; develops and implements reporting tools to meet business requirements.
- Controls vendor orders and requisitions for the R&D Logistics organization. Monitors purchase order limits and ensures update and renewal as required.
- Supports, in collaboration with OPS specialist, legal and financial reporting requirements, working across a range of internal functions.
- Verifies invoicing against service agreements and approves payments in compliance with applicable corporate policies. Provides input into monthly accruals process.
- Liaises with vendors and Global Procurement to resolve payment issues, vendor master file discrepancies.
- Control of mailgroups supporting R&D logistics process – both internal and with third-party providers.
- Supports maintenance of GMP documentation retention processes at BMS Moreton.
- General administrative support, including but not limited to, travel and meeting arrangements, expense processing, preparation of presentations, office supplies and material ordering.
Requirements
- Bachelor’s degree in relevant field (business administration, supply chain, logistics) with significant experience in a business support function, preferably within a pharmaceutical or logistics environment.
- Strong IT skill base with experience in data handling and analysis and with a good working knowledge of SAP.
- Must be proficient in a range of Microsoft tools, including Excel, Word, Powerpoint, OneDrive, One Note, Sharepoint online
- Familiarity with analysing and reporting financial data
- Strong organizational skills. Demonstrated ability to manage multiple projects simultaneously and to complete assigned projects independently.
- Strong interpersonal communication skills and ability to build strong relationships and networks. Demonstrates a persistent, pro-active, flexible, and team oriented work ethic.
- Experience of working across a range of stakeholder groups and organisational levels to resolve problems
- Excellent communication skills, including fluency in verbal and written English.
- Customer-focused, stress resilient; quality and detail oriented.
